Approved Meeting Minutes

Board of Alderman Meeting — Thursday, February 20, 2025 @ 2:00 PM

Community Room at City Hall — 111 Howard

Clarksville, MO 63336

Approved

Call to Order: The Board of Alderman of the City of Clarksville met on the above date at 2:00 p.m. at the City Hall Meeting Room, Mayor Jo Anne Smiley presiding. Mayor Smiley called the meeting to order.

Roll Call: North Ward Alderman Sue Lindemann — present; North Ward Alderman Jerry Manfredonia — present, South Ward Alderman Angi Grossnickle — present, South Ward Alderman Robbert Howland — present, Mayor Jo Anne Smiley — present.

Audience Attendees: 3

Pledge of Allegiance: Mayor Smiley led in the Pledge of Allegiance.

Comments from the Public: None.

Minutes:

• North Ward Alderman Sue Lindemann made a motion to approve the minutes of the Board of Alderman meeting with corrections on 1-23-2025. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.

City Clerk / Finance:

• The Board of Alderman reviewed the financial report for the month of January 2025. North Ward Alderman Sue Lindemann made a motion to approve the January 2025 financial report. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.

• South Ward Alderman Angi Grossnickle made a motion to approve the payment of bills as presented. North Ward Alderman Jerry Manfredonia seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.

Collector’s Report:

• The January 2025 Collector’s Report was submitted to the Board for approval. South Ward Alderman Angi Grossnickle made a motion to approve the Collector’s Report for January 2025. North Ward Alderman Jerry Manfredonia seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.

Streets / Maintenance:

• Roger Dowell reported that the City has received three salt deliveries this year. He is hoping that this will get the City through the winter and have some left for next year. The City’s contract was for 75 tons, which is what has been received.
  • Mayor Smiley commended Roger and Brandon for the diligent snow removal during the last few months.

Water / Sewer:

• The Board reviewed a monthly water report submitted by Brandon Holland for January 2025 – February 2025. North Ward Alderman Jerry Manfredonia made a motion to accept the water report for January 2025 – February 2025. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.
  • Brandon also reported the following:
    • Replaced one inch meter at the Antique Center
    • Replaced water line on River Road
    • Repaired leaking meter on Kentucky Street
    • For Board information, there have been five large leaks on customers over the last two months. They are as follows: Haskins 14,000; Strunk 148,000; Averitt 49,000; Mathaney 40,000; and Griffith 19,000 gallons. This is usage that will be billed to the customer.
  • Mark Bross, Klingner and Associates, reported the following:
    • Sewer Line Outfall Project: The current situation is that we are waiting on DNR to issue the
      construction permit for the sewer main. Once we have that, we can advertise for bids and work toward construction. DNR did move it to the public notice phase, which means we should get the construction permit in February and then we can bid the project.
    • Lift Stations: No information has been received on the cost of repairs at this time.
  • South Ward Alderman Angi Grossnickle made a motion to accept the report submitted from Mark Bross. North Ward Alderman Sue Lindemann seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.

Committee Reports:

• Planning & Zoning:
  • Six members, a Board Representative, and one guest attended the meeting held on February 10, 2025. Discussion included the following:
    • Full restoration of the existing 1910 library building and to make an addition to include a bathroom and small sink/prep area. The addition would be accessible from inside the building and would be handicap accessible with the addition of a ramp. The body will be a board and batten design made from sheets of cedar siding and cedar battens. Proposed renovations will meet historic standards. A motion was made by Joanna Brock and seconded by Patrick Thayer to approve the plan to be moved to the Historic Preservation Committee. All Ayes.
    • A proposed plan for a replica of the old Clarksville Train Station to be placed on Lot 160 (corner of Kentucky and Third Street). A motion was made by Patrick Thayer and seconded by Erin Garrison to approve this request to be moved on to the Historic Preservation Committee for more information on materials to be used. All Ayes.
  • South Ward Alderman Angi Grossnickle made a motion to approve / accept the Planning & Zoning Committee report from the meeting held February 10, 2025. North Ward Alderman Sue Lindemann seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.
• Historic Preservation:
  • Three members, including a Board Representative attended the meeting held on February 13, 2025. Discussion included the following:
    • The committee discussed a certificate of appropriateness and plans for an addition to the current library building. These plans were submitted by John Andrews and the addition would include a bathroom and a small sink/prep area. The committee voted with 3 Ayes and 0 Nays; motion passed.
    • The committee discussed a certificate of appropriateness and plans for a structure to be built on Lot 160 (corner of Kentucky and Third Street) proposed by John Andrews. This structure would be used as storage units but would resemble an old train depot that was once in Clarksville. The committee voted with 3 Ayes and 0 Nays. Motion passed.
  • North Ward Alderman Sue Lindemann made a motion to approve / accept the Historic Preservation Committee report from the meeting held February 13, 2025. North Ward Alderman Jerry Manfredonia seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.
• A Certificate of Appropriateness for construction of a replica of the old Clarksville train depot was presented to the Board for approval on Lot 160 (Kentucky and Third Streets) submitted by John Andrews. This has been discussed and approved by Planning and Zoning and Historic Preservation. South Ward Alderman Angi Grossnickle made a motion to approve the certificate of appropriateness for construction of a replica of the old Clarksville train depot to be located at the corner of Kentucky and Third Street, submitted by John Andrews. North Ward Alderman Sue Lindemann seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.
• A Certificate of Appropriateness for construction of an addition to the existing library building for a restroom and sink / prep area, submitted by John Andrews. This has been discussed and approved by Planning and Zoning and Historic Preservation. North Ward Alderman Jerry Manfredonia made a motion to approve the certificate of appropriateness for an addition to the existing library building for a restroom and sink / prep area, submitted by John Andrews. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.

Ordinances / Resolutions:

• North Ward Alderman Sue Lindemann made a motion to read twice in title only Bill Number 2-20-2025-01, an ordinance of the City of Clarksville, Missouri, to authorize the City to enter into, and the Mayor to execute on behalf of the City, an agreement with Richie Holland for mowing of City property within the City of Clarksville. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. The vote was called. South Ward Alderman Angi Grossnickle — Aye, North Ward Alderman Jerry Manfredonia — Aye, North Ward Alderman Sue Lindemann — Aye, South Ward Alderman Robbert Howland — Aye.
• North Ward Alderman Sue Lindemann made a motion to adopt Bill Number 2-20-2025-01 as Ordinance Number 1140. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. The vote was called. South Ward Alderman Angi Grossnickle — Aye, North Ward Alderman Jerry Manfredonia — Aye, North Ward Alderman Sue Lindemann — Aye, South Ward Alderman Robbert Howland — Aye. Four Ayes received. Motion carried.
• South Ward Alderman Angi Grossnickle made a motion to read twice in title only Bill Number 2-20-2025-02, an ordinance of the City of Clarksville, Missouri, to authorize the City to enter into, and the Mayor to execute on behalf of the City, an agreement with Harrison Property Maintenance, LLC for maintenance services of Greenwood Cemetery. North Ward Alderman Jerry Manfredonia seconded the motion. Discussion was allowed. The vote was called. South Ward Alderman Angi Grossnickle — Aye, North Ward Alderman Jerry Manfredonia — Aye, North Ward Alderman Sue Lindemann — Aye, South Ward Alderman Robbert Howland — Aye.
• South Ward Alderman Angi Grossnickle made a motion to adopt Bill Number 02-202025-01 as Ordinance Number 1141. North Ward Alderman Jerry Manfredonia seconded the motion. Discussion was allowed. The vote was called. South Ward Alderman Angi Grossnickle — Aye, North Ward Alderman Jerry Manfredonia — Aye, North Ward Alderman Sue Lindemann — Aye, South Ward Alderman Robbert Howland — Aye. Four Ayes received. Motion carried.

Mayor’s Report:

• Mayor Smiley addressed the Board with the following report:

John Andrews contacted me with regard to mowing the City’s Well 6 property located on Third Streets. His proposal is to mow the City property at the same time as he mows his property on the corner of Third and Kentucky, thereby keeping it all uniform. (Note: Board discussion was that a large portion of well 6 is in a fenced in area and would need to be accessed with a key) South Ward Alderman Robbert Howland made a motion to allow John Andrews to mow from his property on Kentucky and Third Street to the fence line at Well 6, not inside the fence. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. Roll Call vote as follows: South Ward Alderman Angi Grossnickle — Aye, North Ward Alderman Jerry Manfredonia — Aye, North Ward Alderman Sue Lindemann — Aye, South Ward Alderman Robbert Howland — Aye. Four Ayes received. Motion carried.

I would like to acknowledge the extra work of Roger and Brandon during this cold winter of snow and ice. Clarksville is recognized to have snow removal and streets treated with salt sooner and better than most around us. We are fortunate beyond words to have employees who attend as best they can at whatever time and/or in whatever situation to the need without hesitation.

Since our last meeting, my volume of texts, e-mails, phone calls and face-to-face opportunities has grown considerably. As you have shared with me some of what you have received, it is obvious that there are major similarities. It truly is encouraging to have citizens communicating their opinions and concerns to elected officials. However, those opinions and concerns cannot be allowed to sit idle without action. Your consideration of them must result in decisions and actions.

Herein, I am once again reminded of the structure of municipal government and the masterful manner in which the design allows, yes encourages, action for the betterment of our citizens. In Clarksville, that design includes Committees. The work of those Committees can provide the Board of Alderman with information and tools to guide your vote for action. Your individual participation in and support of Committee work is paramount.

Looking ahead, the Flood Defense System Project will be completed mid-to-late summer and there will be a time for celebration and appreciation. This, however, is not an ending, it is also a time for another new beginning. We can anticipate that the lagoon project will be in process and the city streets project will be out for approval and next year’s budget will be under review for passage.

City Projects Update:

• Two invoices from Veenstra and Kimm has been submitted to the Board for approval in the amount of $15,101.11 for invoice # 27 and $23,274.63 for invoice # 28. North Ward Alderman Jerry Manfredonia made a motion to pay invoice # 27 in the amount of $15,101.11 and invoice # 28 in the amount of $23,274.63 from Veenstra and Kimm. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. Roll call vote as follows: South Ward Alderman Angi Grossnickle — Aye, North Ward Alderman Jerry Manfredonia — Aye, North Ward Alderman Sue Lindemann — Aye, South Ward Alderman Robbert Howland — Aye. Four Ayes received. Motion carried.

• Pay Estimate # 23 from Bleigh has been submitted to the Board for approval in the amount of $100,186.91. South Ward Alderman Angi Grossnickle made a motion to approve pay request # 23 from Bleigh Construction in the amount of $100,186.91. South Ward Alderman Robbert Howland seconded the motion. Discussion was allowed. Roll call vote as follows: South Ward Alderman Angi Grossnickle — Aye, North Ward Alderman Jerry Manfredonia — Aye, North Ward Alderman Sue Lindemann — Aye, South Ward Alderman Robbert Howland — Aye. Four Ayes received. Motion carried.

Unfinished Business:

• The information pertaining to the court process/enforcement of fines will be tabled until the next Board meeting. City Attorney Robbert Guinness was unavailable to attend the meeting at this time.
• South Ward Alderman Robbert Howland previously spoke with Chief Josh Baker in Louisiana regarding the animal control officer assisting in Clarksville. The Board of Alderman in Louisiana will discuss the issue and Chief Baker will contact the City or Mr. Howland once that has been done. Note: this is the same information as reported last month, nothing new has been received at this time.

New Business:

• The Board reviewed two complaints regarding animals (dogs) running loose around town. The dogs do belong to Leonard Sutton, and he has been advised several times of the issues they are causing. Mr. Sutton has mentioned that he has made an enclosed area at his home, but they keep digging out. The complaints state that the dogs are becoming more aggressive, and they tend to growl at children. North Ward Alderman Sue Lindemann made a motion to advise the City Attorney of the situation and have him send a letter to Leonard Sutton. South Ward Alderman Angi Grossnickle seconded the motion. Discussion was allowed. The vote was called. Four Ayes received. Motion carried.
• North Ward Alderman Jerry Manfredonia mentioned that he has been asked about when the lights on Front Street will be repaired. The area in front of Cherry’s Bar and Grill is very dark. Mayor Smiley said that Lonnie Sutton is currently in the process of the repairs.

Other items to come before the Board: None.

Announcements:

• Board of Alderman Meeting: March 20, 2025, at 2:00 p.m. in the City Hall Community Room.

South Ward Alderman Angi Grossnickle made a motion to adjourn the meeting. North Ward Alderman Sue Lindemann seconded the motion. The vote was called. Four Ayes received. Meeting adjourned.

APPROVED AS TO FORM